DOWNLOAD FULL INSTRUCTION TO EMPLOYER AND SHIP AGENT PART I VACCINATION CAMPAIGN / PART III BOOSTER VACCINATION CAMPAIGN
The order of steps below is to instruct employers and ship agents of the mandatory procedural steps to take in order to participate in this programme. Check to confirm that you have completed all previously required steps as described in the General information’ (download above).
Arbo Unie / Port Health Centre manages the vaccination efforts under this programm in the four large sea port regions of the Netherlands: Eemshaven (Groningen, Delfzijl), IJmond (Amsterdam), Rijnmond (Rotterdam) and Scheldemond (Flushing-Terneuzen).
Seafarers employed on board of seagoing vessels visting these sea port regions are eligble for vaccination under this programme.
Vaccination appointments can only be made by Netherlands based representatives of the seagoing vessels (ship managers and agents) and Netherlands based employers of seafarers.
Excluded from participation in the programme are seafarers working on board of fishing vessels (apart from trawlers), government vessels, yaughts and vessels not endeavouring on international voyages.
The medical services provider ARBO UNIE / Port Health Centre will process all pending vaccination requests and will contact you to schedule an appointment based on availability and capacity.
NB: PART II is not available for download, because it contained the instruction for vaccination at Amsterdam Schiphol Airport which has ended as of 15 March 2022.
1. Apply for an account (first application only)
Apply for an OK-to-Vaccinate Verification account at WWW.KVNR.NL/OK-TO-VACCINATE.
There is no need to use the portal after creating the account. The account will not be activated, but you will receive a confirmation e-mail that your account has been approved and verified (or not).
Creation of the account is necessary to agree to the terms and conditions and tariffs of all medical services providers contracted under the programme. Invoices will be sent by ARBO UNIE / Port Health Centre to the billing address in the Netherlands that has been registered in the process of creating an account in the OK-to-Vaccinate verification tool.
Wait for an e-mail from the Royal Association of Netherlands Shipowners (KVNR), approving your account. Upon receipt of the account approval, proceed to the next step.
NB: the above does not apply to employers who had already created an account before 31 July 2021.
2. Collect all required personal details of the seafarer(s)
RECURRENT: For every visiting ship, collect all required personal details per seafarer who wishes to receive a vaccination. Use the KVNR CONSENT FORM (download) to determine who wishes to receive a vaccination. Register the details by using the provided Excel template (download). Upon completion of collecting and registering all required data, proceed to the next step.
3. Request a vaccination appointment
RECURRENT: Vaccination appointments must be requested by sending an e-mail with all required data from the previous step to COVIDVACCINATIES@ARBOUNIE.NL. Appointments can only be made for vaccinations at a specified vaccination site.
NB Ships flying the Dutch flag or sailing under Dutch ship management can also schedule appointment aboard the vessel. In this case, applicants must share PPE-requirements with Port Health Centre to access vaccination site (e.g. ship), if applicable.
4. Confirmation of vaccination appointment
RECURRENT: ARBO UNIE (Port Health Centre) will only contact you for scheduling the appointment if the request was made from an account approved by the KVNR (step 1). The verification will take place based on the e-mail address of the account holder. Incomplete requests and requests from unverified accounts will NOT be processed.
RECURRENT: Inform and instruct the seafarer(s) about the details of the vaccination appointment and inform the ARBO UNIE / Port Health Centre about any changes in date and time (this will require scheduling a new appointment). Instruct the seafarer to complete the HEALTH STATEMENT FORM of ARBO UNIE / Port Health Centre and present it at the vaccination appointment.
In case of a BOOSTER vaccination: inform and instruct the seafarer(s) to bring the required proper documentation of either a completed basic vaccination series or proof of recovery from a COVID-19
5. Post vaccination
- Inquire with the seafarer and ship (if applicable) whether the vaccination was received successfully and follow up accordingly;
- Inquire with the vaccinated seafarer whether the double registration (card AND yellow vaccination certificate) was successful;
- Comply with the invoice conditions of the medical services provider (if not, you will be EXCLUDED from further participation under this programme)
- Evaluate the process and provide the Royal Association of Netherlands Shipowners with feedback, if applicable, via www.kvnr.nl/vaccines4seafarers.